Students in class

Classrooms @ Yale

Scheduling classrooms for Courses & Academic Events (25Live) Reserving Classrooms for Student Events (Yale Connect)

About Scheduling

Classroom scheduling at Yale is a collaborative process between faculty, departments, student organizations, and the Registrar’s Office designed to match courses and events with appropriate spaces across the university. 

Yale faculty and staff wishing to book a room for an academic event may use 25Live. Consult the Training Resources page for assistance.

Undergraduate organizations must register with the Yale College Dean’s Office each year. Once registered, student groups wishing to request classroom booking privileges must take the Classroom Use and Booking Tutorial, review the Building Use Guide for Yale University Classrooms, and forward a signed copy of the Classroom Use Agreement to classrooms@yale.edu. For more information on registered student groups, refer to the section Student Organizations under Campus Life on the Yale College Dean’s Office website.

 

Graduate student groups and organizations should first contact the McDougal Center in the Hall of Graduate Studies about meeting spaces.

Professional school student organizations must be registered with their respective school or administrative unit and listed online as active in Yale Connect. 

For more information on registered student groups, please refer to Yale Connect or to student affairs staff in your respective school. Registered graduate and professional student organization members can make requests for rooms through 25Live.

Quick Links

Classroom Scheduling Email

25Live Pro

25Live Pro Training Resources

ITS Support for Classroom AV Technologies 

FAQs

Standard Meeting Patterns

Classroom Request Forms

Classroom Assignment Change Request Form

Pedagogical Needs Form

Makeup Class Classroom Request Form

Summer Classroom Reservations

Yale Conference & Events

During the summer, Yale Conferences & Events oversees the booking of classrooms. If you are a residential summer program, your request can be submitted through your YC&E contact. For all other requests, please submit them through Yale 25Live. 

Yale Conference & Events Yale Event Spaces 25Live
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Classrooms by the numbers

During the academic year, the University Registrar’s Office schedules classrooms that fall under the jurisdiction of the Faculty of Arts and Science

  • 100s of rooms scheduled across each standard time slot

    A substantial logistical operation requiring careful coordination from URO.

  • 200+ classroom spaces & features

    Available for Yale affiliated scheduling.

  • 4,000-5,000 course sections per semester

    Scheduled by the University Registrar Office