While you may use many or all of these academic systems in your day-to-day work, not all systems are administered by the University Registrar’s Office. Systems owned by departments outside of the University Registrar’s Office are noted below with an asterisk*.
The systems managed by the University Registrar’s Office and associated offices refresh with updated information at different times. See the chart listing the refresh rates.
Document and file management for the Graduate School of Arts & Sciences
Access commonly used reports and data for Yale College and the Graduate School
Yale College and the Graduate School of Arts & Sciences
Student progress toward degree requirements for Yale College and the Graduate School of Arts & Sciences
Graduate School of Arts & Sciences
Yale College and the Graduate School of Arts & Sciences
Graduate School of Arts & Sciences
Graduate School of Arts & Sciences
Yale College and the Graduate School of Arts & Sciences
Admissions for Graduate School of Arts & Sciences
Yale College advisers
Graduate School of Arts & Sciences
The systems managed by the University Registrar’s Office and associated offices refresh with updated information at different times. Below is a chart listing the refresh rates.
| System | Refresh Rate |
| Canvas | Courses, Sections, Enrollments - every 30 minutes, 6AM - midnight; every 2 hours, midnight to 6AM |
| Accounts, subaccounts, users - 1x per day | |
| Course Demand Stats | During reg window, every 30 minutes. Date & time of last refresh is noted at bottom of the report |
| Discussion Section Demand Stats | During reg window, every 30 minutes. Date & time of last refresh is noted at bottom of the report |
| Jaspersoft data | Every 2 hours for Banner and DegreeWorks data. Banner runs even hours and DegreeWorks runs odd hours. DegreeWorks does not run from 3am-7am. |
| Faculty Grade Submission (FGS) | Enrollment data is near real-time, grade export & rolling to history is every 30 minutes; department proxies added in Banner or FSA are refreshed in FGS every six hours at 8 am/pm and 2 am/pm. |
| Student Profile | Student data is realtime / adviser assignments updated daily at 18:00 |
| Degree Audit | 4:30 AM (full data and system maintenance), 1:00 PM (update student data), system refreshes more frequently during January and May |
| Yale Course Search | Varies depending on time of year; during registration, full rebuild 3x/day (course enrollment updates every minute); otherwise, every hour |
| Date/time of last rebuild is noted at the bottom of each course details panel | |
| DPRS/NOR | Student/adviser/deans every 2 hours |
| Teaching Fellows (TFS) | Students data pulled once a day 5am from Banner |
| Grad Student Funding (GSF) | 06:45 M-F Costing sent to Workday |
| 12:00, 14:30, 23:00 S-F Compensation and Costing sent to Workday | |
| Faculty/Student Advising (FSA) | Most data is queried in real time |
| Last updated 03/28/2024 |
